Executive Secretary

Duties & Responsibilities:

Administrative & Secretarial

• Provide secretarial support to the Director by encoding correspondences, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with various department, etc.,
• Make follow-ups to different departments, company, person any pending documents as requested by the Director including the status thereof.
• Coordinate with suppliers or other stake holders, arrangements & follow up as per instruction of the Director.
• Manage all inward and outward correspondence of the Director’s Office in order to ensure timely and accurate receipt and dispatch of the same.
• Set-up and maintain Director’s Office correspondence files and ensure safe custody and confidentiality.
• Collect reports from various departments; submit consolidated reports to the Director.
• Prioritize & follow through on issues and concerns, including those of a sensitive or confidential nature.
• Make travel arrangements for the Director as and when required.
• Additional, administrative duties may include working on special projects, assisting with general office duties, driver scheduling, order processing and customer service.

Assisting in Accounting & Logistics

• Keep accurate records of incoming and outgoing payments for the organization
• Process customer / supplier invoices
• Prepare and submit reports for payroll processing to HRD
• Manage client accounts and payment schedules
• Handle & prepare petty cash / vouchers

Assisting in Operations

• Provide all required data / information to other colleagues
• Assist to find distributors in the same industry
• Assist the Events where the company participates
• Coordinate & get quotations for Shipping, Logistics, Import & Export of products.
• Ensure the stocks are maintained as per standards
• Ensure quality check for products / packaging / expiry dates etc.
• Any other Adhoc tasks as assigned by the Director

• Contact: Pooja B
• Reference: CatererGlobal
• Job ID: 99489784