Catering and Conference Services Coordinator

United Arab Emirates - Dubai

Full job details

The Ritz-Carlton, Dubai International Financial Centre
United Arab Emirates - Dubai
Job Type
Food & Beverage, Butler
Job Level
At more than 80 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. As the premier worldwide provider of luxury experiences, we set the standard for rare and special luxury service the world over. We invite you to explore The Ritz-Carlton.


Performs daily quality checks, ensures that all tasks are performed to The Ritz-Carlton standards. Involves in scheduling and small projects to enhance the services of the department. Assists in servicing/sales with events of low complexity (up to 30 pax); Actively involved in driving Gallup MPCT and CCS performance scorecard for the team.


The primary responsibilities of the role include:

Job Functions
  • Handles all telephone calls in accordance with the hotel's standards, using a warm and sincere greeting, understanding / complying immediately with guests' needs and enquiries, answering within three rings, and recording all enquiries and messages in a proper and timely manner.
  • Handles guests' complaints in a congenial manner.
  • Provides administrative support for the Catering & Conference Services department (including proposals, contracts, Banquet Event Orders, etc..)
  • Ensures filing system must be accessible and accurate at all times.
  • Ensures a tracing system for follow-up work by the manager assigned to.
  • Maintains department's policies and procedures, training and development manuals, and relevant conference services reports.
  • Records minutes of department meetings, transcribes and distributes to all relevant parties.
  • Retrieves and delivers departmental mails.
  • Assists in the preparation of department's daily, weekly, monthly and yearly reports.

  • Ensures that office supplies and CCS-related materials/collaterals to support day-to-day CCS operations are available at all times.

  • Ensures that all pertinent information is provided to bookers, guests and colleagues
  • Ensures that all communication with clients, guests and colleagues is complete, accurate, engaging and positive.
  • Participates in daily line-up and communicates all challenges and successes with the rest of the team
  • Reports promptly, accurately and consistently all guests' incidents and shares how they are solved
  • Attends designated meetings
  • Delivers all communication promptly (facsimile, memos, letters, etc.).
  • Keeps confidential documents, including accurate personnel file status of the department's employees, with the strictest confidence

  • Performs all tasks as detailed in daily task list
  • Familiarizes with department's processes, forms, requisition, Opera, etc...
  • Establishes and maintains a clean and professional work area at all times, including overall cleanliness of Catering & Conference Services office
  • P articipates in related project teams
  • Records monthly attendance in accordance to hotel procedures
  • Operates and maintains office equipment


  • Must have a minimum of (1 ) of progressive years in administrative, customer contact or Catering & Conference Services experience

  • High School Diploma or equivalent required

    Required Skills
    • Ability to maintain hotel's standards, policies and procedure
    • Ability to maintain positive and engaging relations with all inquiries
    • Organized and focused in high stress situations
    • Proficiency in MS Applications, Sales & Catering Opera
    • Fluency in English language - both written and spoken
    • Ability to overcome objections and ability to up-sell
    • Ability to multi task and take on cross functional tasks when required
    • Attention to details
    • Great communication skills

The Ritz-Carlton is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. The Ritz-Carlton does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.