Inventory Supervisor

Location
Doha (QA)
Posted
26 Dec 2016
Closes
23 Jan 2017
Job Type
Finance
Sector
Hotel
Job Level
Non-Management

General Finance & Accounting

  • To liaise closely with the receiving in inventory levels and slow/nonmoving items.
  • To give support to the storekeeper helper and cost controller in maintaining proper handling of store
  • To ensure all the items are received in a proper pack with labels except vegetables and fruits
  • To extend the support to purchasing department in case of market reach
  • To issue only against a fully authorized store requisition either by online or my manual.
  • To assist store man while carrying out monthly inventories as per closing schedule time table
  • To inform the store man of any discrepancies in stock quantity 'On hand' with computerized stock quantity before cost control verifies the stock levels
  • To extend the support to receiving clerk and purchasing officer
  • To assist store keeper on maintaining monthly consumption files
  • To provide the data as when needed by storekeeper
  • To monitor the zero inventory of expire items within the stores.
  • To assist the supplier and user reps on moving the stocks by physical body support
  • To assist store keeper on maintaining a filing list where all correspondences are recorded for anytime verification in detail
  • To monitor the Walk in cold rooms which are properly temperature controlled. Liaise with Engineering as per the situation
  • To promote efficiency, confidence, and courtesy towards colleagues.
  • To generally promote and ensure good relations with Operational and department colleagues.
  • To display a pleasant manner and positive attitude at all times and to promote a good company image to guests and colleagues.
  • To adhere to Company and Hotel rules and regulations at all times
  • To report any equipment failures/problems (within stores visibility) to the Maintenance Department.
  • To pass any maintenance requests to the Maintenance Department.
  • To participate in any Training/Developments schemes as recommended by senior management

Assists Management

  • Ensure that hourly employees are trained on company core values, job roles, responsibilities, and technical and service aspects of the job.
  • Ensure that hourly employees are trained on company core values, job roles, responsibilities, and technical and service aspects of the job.
  • Serve as a departmental role model or mentor by working alongside employees to perform technical or functional job duties.
  • Assist management in establishing and communicating goals, performance expectations, timetables and deadlines for shift or departmental operations to hourly employees and ensure that they are understood.
  • Listen to hourly employees' suggestions for improving how work is done and how guests are served, gaining management support as needed to act upon suggestions.
  • Serve as hourly employees' first point of contact as part of the Guarantee of Fair Treatment/Open Door Policy process.
  • Coordinate tasks and work with other departments to ensure that the department runs efficiently.
  • Encourage and motivate employees to perform their best, take responsibility for tasks and assignments, make decisions and provide input on possible improvements.
  • Collaborate with management to formally recognize hourly employees' performance contributions.
  • Assist management in counseling hourly employees on work related concerns and issues to ensure satisfaction and productivity.
  • Collaborate with management to develop and carry-out ideas and procedures, and set goals to continuously improve department performance around guest and employee satisfaction scores.
  • Assist management to ensure that hourly employees have the necessary resources to effectively perform their jobs (e.g., supplies, equipment, and inventory).
  • Assign and ensure work tasks are completed on time and that they meet appropriate quality standards.
  • Coach and develop employees (e.g., create expectations for continual improvement, provide challenging tasks and assignments, hold development discussions, and construct and execute development plans).

Communication

  • Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
  • Discuss work topics, activities, or problems with co-workers, supervisors, or managers using proper discretion.
  • Speak to guests and co-workers using clear, appropriate and professional language.
  • Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
  • Talk with and listen to other employees to effectively exchange information.
  • Compose routine correspondence or documents, such as, form letters, travel itineraries or meeting agendas. 

Working with Others

  • treat all employees and customers with dignity and respect.
  • Develop and maintain positive and productive working relationships with other employees and departments.
  • Partner with and assist others to promote an environment of teamwork and achieve common goals.
  • Actively listen to and consider the concerns of other employees, responding appropriately and effectively.
  • Handle sensitive issues with employees and/or guests with tact, respect, diplomacy and confidentiality

Physical Tasks

  • Enter and locate work-related information using computers and/or other methods.
  • Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Quality Assurance

  • Comply with quality assurance expectations and standards.

Documentation/Reporting

  • Maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.

Computers/Software

  • Use computer systems and software packages to input, access, modify, store, or output information
  • Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservation and answer inquiries from guests.
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.

Office Equipment

  • Transmit information or documents using mail, scanner, or facsimile machine.
  • Operate standard office equipment other than computers such as telephone, typewriter, scanner, fax, photocopier, calculator, and electronic peripherals.

 

 

Safety and Security

  • Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
  • Maintain awareness of undesirable persons on property premises.
  • Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.

Policies and Procedures

  • Maintain confidentiality of proprietary materials and information.
  • Protect the privacy and security of customers and co-workers.
  • Follow company and department policies and procedures.
  • Research questions and problems; refer complex issues to supervisor.
  • Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
  • Perform other reasonable job duties as requested.