Executive Secretary

Location
Maldives (MV)
Posted
21 Nov 2016
Closes
19 Dec 2016
Sector
Hotel
Job Level
Non-Management

We are looking for a competent Executive Secretary to support high level executives, management in our resort.  You will be the one to organise and maintain the executive's schedule and assist them by performing a variety of administrative tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

  • Maintain executive's agenda and assist in planning appointments, board, meetings, conferences etc.
  • Attend meetings and keep minutes
  • Handle and prioritise all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Conduct research and prepare presentations or reports as assigned

Requirements

  • Fluent in English (French and third language will be an advantage
  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and "back-office" software
  • Familiarity with basic research methods and reporting techniques
  • Excellent organisational and time management abilities
  • Integrity and confidentiality
  • Degree in business administration or relative field