Reservations Agent

Doha, Qatar
16 Oct 2016
13 Nov 2016
Job Level

Job Responsibilities: • Processes reservations by mail, telephone, telex, cable, fax or central reservation systems referral. • Processes reservations from the sales office, other hotel departments, and travel agents. • Knows the type of rooms available as well as their location and layout. • Knows the selling status, rates, and benefits of all packages plans. • Knows the credit policy of the hotel and how to code each reservation. • Creates and maintains reservation records by date of arrival and alphabetical listing. • Determines room rates based on the selling tactics of the hotel. • Prepares letters of confirmation. • Communicates reservation information to the front desk. • Processes cancellations and modifications and promptly relays this information to the front desk. • Understands the hotel's policy on guaranteed reservations and no-shows. • Processes advance deposits on reservations. • Tracks future room availabilities on the basis of reservations. • Helps develop room revenue and occupancy forecasts. • Prepares expected arrival list for front office use. • Assists in preregistration activities when appropriate. • Monitors advances deposit requirements. • Handles daily correspondence. Responds to inquiries and makes reservations as needed. • Makes sure that files are kept up to date. • Maintains a clean and neat appearance and work area at all times. • Promotes goodwill by beings courteous, friendly, and helpful to guests, mangers, and fellow employees. • Walk around with the client and ensuring that they secure whatever services they are in need of. • Getting information about areas of interest in order to target more clients in particular seasons. • Making arrangements for clients travel programs. • To be aware of all front office procedures and assist with reception duties when required. • To be fully aware of and adhere to health and safety, fire and bomb threat procedures. • Willing to undertake any reasonable request made by management in any other areas of the house. • Open and close the availability as and when required of hotel in all the GDS channels, IDS channels and on the hotel website. • Configuring rates on the hotels property management system. • Complete all duties as assigned by supervisors and managers. Requirements: • The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities. He or She: - Has relevant exposure within a 5 Star Hotel - Has good interpersonal skills - Has knowledge of Opera, MS Word, MS Excel, Outlook - Has strong proficiency in speaking, reading & writing English - Must be proactive - Comply with quality assurance expectations and standards.