Personal Assistant to the GM

Maldives (MV)
09 Oct 2016
31 Oct 2016
Job Level

Kandima Maldives is much more than just a holiday. This new game-changing destination offers a seriously stylish island setting with extraordinary restaurants and bars and plenty of on-site activities to choose from. Located in Dhaalu Atoll. There is a large natural lagoon and lush tropical island surroundings that will simply take your breath away. The island is just a 30-minute flight from Male’ International Airport to the domestic airport in Dhaalu Atoll followed by a 20-minute boat ride to the island.

Job Title

Personal Assistant to the GM (Chinese Speaking)

 Job Description

  • Assist and support the General Manager by carrying out administrative and secretarial assignments as necessary.
  • Perform administrative and secretarial duties with wide latitude for exercising discretion and judgement.
  • Prepare high standard presentation using MS PowerPoint.
  • Study reports received, check and compare with previous reports or other data, bring to attention of the General Manager significant items, changes, errors or omissions.
  • Establish and maintain a comprehensive and confidential file system on management. Personnel and keep correspondence, reports records and communications available for reference and efficient operation of the office.
  • Maintenance of database, including the updating and coordinating of mailing and contact list.
  • Create and maintain all contact details of suppliers, industry partners and key contacts for General Manager.
  • Liaison with all department heads for accounting, purchasing and administration reports and tasks for General Manager.
  • Receive and screen office callers and visitors, schedules and set up appointments.
  • Open, read, sort and record incoming General Manager’s email/mail and forward to concern departments or outsider with replies.
  • Arrange and maintain the Administration side of the office.
  • Attendant and record minutes of all the meeting with General Manager.

Professional Qualifications

  • Minimum of a degree in Administration/HR or equivalent

Length and type of experience

  • Minimum 2 years resort/hotel experience.
  • We are seeking professional who have preferably gained remote resort location experience.

Personal characteristics and competencies

  • Understanding Hotel Operations.
  • Teamwork, planning and organised.
  • Capable of adapting to different cultures and ways of life. 
  • Excellent verbal and written English communication skills and computer literacy is a must.

Contract Specifics

  • Immediate availability for a 2 years contract.
  • Package includes attractive expatriate salary in USD, accommodation, meals, laundry, health insurance, home leave flight and 30 days annual leave per annum.
  • Applicants travelling on a single status should apply.

Other benefits and advantages

  • We provide healthy, high quality food in our staff restaurant and sell healthy F&B items at the staff shop / vending machines at lowest possible prices.
  • We provide great accommodation facilities and places for employees to rest and renew during the course of the working day and encourage them to take breaks.
  • We create the best possible work environment with great workplace amenities – inviting cafeterias / staff restaurant, games rooms, internet connection, movie and book library, areas for employees to interact and socialise.
  • We encourage our employees to move physically and stay fit and therefore provide a well-equipped gym and other sports facilities.
  • We provide all amenities, resources, knowledge and assistance that our employees need for their work (uniform, work equipment, training, coaching, etc).