Personal Assistant to Chairman

United Arab Emirates (AE)
04 Oct 2016
01 Nov 2016
Job Level

<p>We are looking for a dynamic Personal Assistant to our Chairman</p> <p>Main Accountabilities:</p> <ul> <li>Maintains the Chairman’s calendar; accepts or declines commitments on his behalf, and prioritize complex scheduling.</li> <li>Provide Telephone coverage, answer executive phones, take accurate messages, know executive’s whereabouts at all times, and handle urgent calls with appropriate judgment.</li> <li>Reviews and prioritizes all incoming correspondence. Determines actions required, and follows through to completion. Researches and drafts responses on behalf of executive, or refers to executive for personal reply.</li> <li>Arranges internal and external meetings and events hosted by executive, and coordinates transportation, dates, time, location, food, speakers and all other formalities.</li> <li>Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.</li> <li>Responsible for handling all travel arrangements including hotel accommodations, airline reservations, rental cars, office site-meeting venues.</li> <li>Provides secretarial support; prints and types correspondence and reports</li> <li>Prepares various materials when requested using PowerPoint, word and Excel</li> <li>Sets up information filing systems and maintains the confidentiality and currency of office records, files and databases.</li> <li>Facilitates communications between executive and his reports, assesses the urgency of situations, and determines appropriate action.</li> <li>Redirects inquiries to all other departments whenever possible and ensure they are followed through completion</li> <li>Handles special projects for the Chairman.</li> <li>Performs other duties pertinent to this job as assigned.</li> </ul> <p>Candidate Requirements:</p> <ul> <li>BA degree in Public Relations or Business Administration from a reputable university</li> <li>Minimum 5 years of similar experience in the field of hospitality in management level</li> <li>Fluent in English, Arabic is a plus</li> <li>Excellent communication skills (Verbal and Written)</li> <li>Exceptional computer skills – including Word, PPT, Excel, Internet Search and Directory Maintenance Techniques,</li> <li>Superb organizational ability.</li> <li>Very Flexible with excellent problem solving skills.</li> <li>Highest level of professionalism and dedication.</li> <li><em>Strong, dynamic working style and can work in a highly fast paced operation with changing priorities. </em></li> </ul>