Purchasing Manager

Al Seef, Kingdom of Bahrain
attractive salary awaits
01 Oct 2016
29 Oct 2016
Job Level

Duties and Responsibilities

  • Coordinate the tasks and operations of departments under your supervision.

  • Prepare and produce detailed financial reports as required in a timely fashion.

  • Provide ongoing communication to all areas under your supervision regarding policies, programmes and procedures.

  • Ensure all operating procedures are adhered to for areas under your supervision.

  • Review and modify operating manuals for areas under your supervision as required.

  • Responsible for ensuring the price quotation is up to date.

  • Monitor vendor’s reliability and dependability and establishes contacts with prospective suppliers.

  • Secure delivery of required market list items at reasonable prices and in keeping with hotel’s quality standards.

  • Spot check market/grocery list. Any deviation from the established procedure should be brought to the attention of the Chef’s with regard to market conditions, product availability, and seasonality’s and price trends.

  • Make periodical market surveys with Managers or outlets concerned.

  • Check price quotations obtained for all items bought.

  • Notify the Director of Finance of price increases greater than 10% and obtain appropriate approval before placing orders.

  • Ensure Purchase Request logsare properly maintained.

  • Distribute Purchase Request copies in a timely manner and maintain accurate and up to date files.

  • Follow up on pending Purchase Requests.

  • Handle emergency Purchase Requests.

  • Supervise all Purchasing Staff / Clerks.

  • Handle Daily Market Lists, Groceries, delicatessen, weekly beverage order, routine printing matter, bar and paper supplies.

  • Prepare monthly food price comparisons.

  • Review and sign Purchase Orders.

  • Cross reference Purchase Orders to Purchase Requests and competitive bids before being forwarded to the Director of Finance for further approval.

  • Pay particular attention to discrepancies between quoted and delivered price noted by the Receiving Clerk and obtains clarification from suppliers.

  • Ensure that quotation Kardex Card is kept up to date.

  • Keep abreast with new products, which is applicable in the Hotel.

  • Ensure the quality of goods meet Hotel and brand standards.

  • Ensure goods are received on time.

  • Keep abreast with new products, which are applicable in the hotel.

  • Review Purchase requisitions and Purchase Orders.

  • Check competitive bids before forwarding to the Director of Finance.

  • Ensure all Purchase Requisition and Purchase Orders are handled properly by subordinate.

  • Coordinate with the user departments on status, concerns, and changes in their purchase requests.

  • Ensure the best candidates fill vacancies by participating in the recruitment process of Supervisors and Line Employees as required.

  • Assist in the constant review of the succession plan for areas under your supervision and identify potential candidates for Supervisor and Management positions.

  • Conduct regular performance appraisals for Employees to assess employment eligibility during their probation period, and opportunities for development throughout their career with the Hotel and SBI.

  • Identify training opportunities and ensure training objectives are met for areas under your supervision.

  • Address issues with regard to Employee misconduct and disciplinary action as per HR procedures.

  • Review payroll costs for areas under your supervision and make recommendations where appropriate.

  • Attend and coordinate regular meetings including management and departmental meetings for areas under your supervision.

  • Monitor the condition of facilities and make recommendations on maintenance repairs or renovations and refurbishments requiring capital expenditure budgets to ensure an updated look and feel for the Hotel.

  • Maintain a complete understanding of the Employee Handbook and adhere to regulations contained therein.

  • Maintain a complete understanding of the Hotel’s policy relating to fire, safety and health, and ensure all precautions are taken to safeguard against incidents for areas under your supervision.

  • Perform other assignments to meet business needs as directed by your superiors.

Required Skills

  • Innovative thinking.
  • Strong interpersonal and communication skills.

  • Positive attitude.

  • Flexible in the approach.

  • High attention to detail.

  • Ability to organize and lead complex projects.

  • Able to multi-task and prioritize tasks consistent with business objectives.

  • Computer literate with knowledge of Word, Excel, PPT, and industry related software desired.


  • Graduate with bachelor in Procurement/Accounting/Business/Hotel Management or related programme required.

  • Minimum 2 years experience in the same position required.

  • Hotel experience required.