Credits Controller

22 Sep 2016
26 Sep 2016
Job Level


  The Credit controller has the main responsibility to maintain the Accounts Receivable Ledger and Advance Ledger as defined by Company Standards and the hotel Accounts policy.

  He makes sure that all accounts receivable are posted and collected within the approved credit terms.



 Responsibilities and duties for this position shall include, but not limited to the following areas and activities. At Management discretion, direction may be given for tasks outside the scope of work described.

  • Must be familiar with accounts procedures and ensure application of standards and procedures set by the hotel Accounts Policy

  • According to the financial controller instructions, implement the appropriate means to ensure all accounts receivable is collected.

  • Ensure that all invoices paid by credit card are posted correctly to the credit card accounts.

  • Ensure all voucher numbers and client names are correctly input the system.

  • Ensure the correct rates have been applied by either night audit or reservations.

  • Ensure all credit sales invoices are sent to the debtors with the correct vouchers on a daily basis.

  • Ensure that all monies received for debtors and credit cards are posted correctly and allocation is made to remove all paid invoices from the system.

  • Ensure for all necessary adjustments either a credit note or a debit note is raised.

  • Ensure that at month end all statements are sent to the debtors.

  • Ensure that all monthly printouts and reconciliation are done before the start of a new accounting period.

  • Ensure that the interface between accounts receivable and general ledger is done the correct way under the supervision of the assistant financial controller. Ensure that all the filling is done in the appropriate accounts receivable section.

  • Prepare all management reports related to Accounts Receivable.

  • Conduct Account Receivable meetings and ensure decisions taken in the accounts receivable meetings are followed up.

  • Be familiar with changes and trends in the competition and market place.

  • Ensure that room rates are changed from to low to high season.

  • Calculation of incentives and commissions for TA’S/TO’S as per approved schemes.

  • Make any suggestions to the financial controller who will improve revenue collection.

  • Facilitate auditors to carry out their audits procedures related to Accounts Receivable.

  • Establish and maintain effective employee relation.

  • Make sure that all material and equipment made available to the Accounts department is used correctly.

  • Participate in preparing the monthly accounts, inventory verifications, supply receiving.

  • Perform any other duties as assigned by Management.