European Office Manager
Designation: OFFICE MANAGER
Reporting to: The Chairman
Key role and responsibilities:
Diary Management for the Chairman
Ordering office supplies
Dealing with correspondence, complaints and queries
Preparing letters, presentations and reports
Supervising and monitoring the work of logistic and administrative staff
Managing office budgets
Liaising with staff, suppliers and clients
Implementing and maintaining procedures/office administrative systems
Ensuring that health and safety policies are up to date
Using a range of software packages
Undertake research for specific information using electronic resources and/or networking relationships with internal and external key stakeholders.
Attending meetings with senior management
Keeping personnel records
Contributes to team effort by accomplishing related results as needed.
Other duties as required.
Initiative, discretion and judgement of a high order with the ability to maintain confidentiality.
Pleasant, tactful and approachable personality.
Self-motivated, reliable and willing to work flexible hours.
Strong time management and effective organizational skills, with the ability to think laterally, work under pressure and achieve work deadlines in an environment of competing priorities.
Strong interpersonal communication and negotiation skills, including the ability to interact effectively with people of diverse cultures.
Knowledge and broad understanding of office protocols in a corporate business work environment.
Demonstrated high level computer literacy skills, word processing packages and various computer applications.