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Personal Assistant to General Manager

Maldives

Full job details

Recruiter
AYADA Maldives
Posted
31/08/2016
Ref
Location
Maldives
Job Type
Hotel Management, Executive Assistant
Sector
Hotel
Job Level
Management
 
  • Provide office support services in order to ensure efficiency and effectiveness within the Resort.
  • Receive, direct and relay telephone messages and fax messages
  • Maintain the general filing system and file all correspondence
  • Assist in the planning and preparation of meetings, conferences and conference telephone calls
  • Make preparations for Directors/GM & RM meetings, when required
  • Maintain an adequate inventory of office supplies
  • Respond to public & staff inquiries
  • Provide word-processing and secretarial support
  • Type confidential documents on a word-processing system
  • Support and administration in the Annual staff party agenda
  • Perform other related duties as required
  • Manage the daily calendar for GM/RM
  • Accuracy in handling all confidential matters relating to the GM correspondence, and in general

Knowledge

The incumbent must have proficient knowledge in the following areas:

  • Office administration
  • An understanding of relevant legislation, policies and procedures
  • An understanding of the cultural and political environment

Skills required for the position

The incumbent must demonstrate the following skills:

  • Team building
  • Bookkeeping skills
  • Analytical and problem solving skills
  • Decision making skills
  • Effective verbal and listening
  • Communications skills (English speaking, reading & writing)
  • Computer skills including the ability to prepare various excel reports, spread sheets etc.

OTHER FUNCTIONS:

  • Regular attendance in conformance with the standards, which may be established by AYADA from time to time, is essential to the successful performance of this position.  Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment
  • Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the resort.
  • Upon employment, all employees are required to fully comply with AYADA rules and regulations for the safe and efficient operation of resort facilities. Employees who violate AYADA rules and regulations will be subject to disciplinary action, up to and including termination of employment.

EDUCATION QUALIFICATION:

  • Diploma in Business Administration
  • Diploma in Office Secretary
  • First Aid Training
  • Other professional experience is plus 

PERSON SPECIFICATION

  • Minimum 2 years of experience within 5 star branded resorts in the same capacity – Essential
  • Ability to speak, write and converse advanced level of English – Essential
  • Advanced Knowledge of Microsoft Office package – Essential

BENEFITS

  • High quality staff housing with, Gym, Recreation area, Laundry, Staff Beach,Sports Field
  • Yearly ticket
  • Meals in the staff  restaurant
  • 6 day weeks 
  • 30 calendar days annual leave