Purchasing Clerk - InterContinental Hotels Dubai Festival City

Middle East, United Arab Emirates

Full job details

InterContinental Hotels Group - Middle East and Africa
Middle East, United Arab Emirates
Job Type
Engineering, Chief Engineer
Job Level
Do you see yourself as a Purchasing Clerk?

What's your passion? Whether you're into tennis, shopping or karaoke, at IHG we're interested in YOU. At IHG we employ people who apply the same amount of care and passion to their jobs as they do their hobbies - people who put our guests at the heart of everything they do. And we're looking for more people like this to join our friendly and professional team.

At the moment we're looking for a Purchasing Clerk to join our energetic, enthusiastic and passionate team at InterContinental Hotels Dubai Festival City.

The InterContinental Hotels Group (IHG) properties in Dubai Festival City consist of three hotel brands and a golf course. These include the luxury brand InterContinental, the superior upscale Crowne Plaza, the lavish long-stay InterContinental Residence Suites and the 18 hole championship Al Badia Golf Club. In addition to over 1000 bedrooms, the four properties boast a selection of high quality restaurants and bars, an impressive 3,800 square meter Event Centre across two levels, the luxurious Spa InterContinental, state-of -the-art gymnasium facilities and swimming pool facilities. Between the four properties, over 1200 colleagues are committed to maintaining the highest standards of luxury, quality and service which define the company.

This role reports directly to the Assistant Procurement Manager and as a Purchasing Clerk you will be responsible for the timely procurement of printing, office supplies, food and beverage, engineering and other related items. Ensure that items confirmed to the required standard of quality and quantity at the lowest possible cost. Maintain good business relationship with suppliers. Promotes the desired work culture around the five core values of Trust, Integrity, Respect, One Team and Service of the InterContinental Hotels Group and the brand ethos.

The key responsibilities are:

·         Monitor vender reliability, dependability and establishes contact with the suitable/ prospective suppliers.

·         Secure the delivery of required materials at the most reasonable prices while confirming to the Hotel's quality standard.

·         Informs information to the Department Heads through the Procurement Manager on the market trends with regards to the prices and availability of the various products.

·         Pay particular attention to any discrepancy between the supplier's quote and delivered price, noted by the Receiving Agent and immediately obtains clarification from the supplier and informs the Receiving Agent.

·         Follow-up undelivered items makes proper complaints to supplier concerned when items delivered are unsatisfactory and call the attention of the Procurement/Asst Procurement Manager.

·         Maintain file of pending purchase requisitions (those received from various Department) and un-served purchase order (those purchase order for which the deliveries have not been made by the suppliers)

·         Maintain list of accredited suppliers for easy reference.

·         Ensure proper filing of the purchase orders and their supporting document (quotations)

·         Maintain good relation with suppliers and ensure the prices quoted are reasonable, of accepted quality and can be delivered within schedule.

·         Performs other duties as assigned from time to time.

Other Duties and Responsibilities in a Specifically Assigned Area includes:

Market List

·         Update price quotation on all Market list items on regular bases

·         Conduct a market survey on all Market list items and update the FBM quotation file on monthly bases

·         Secure the delivery of required Market list items at the most reasonable prices while confirming to hotel's quality standard.

·         Completes Market List according to the hotel established procedures, acquires Procurement Manager approval on Market list before forwarded it to receiving agent through FBM system.

·         Provides information to the Procurement Manager and Executive Chef on the market trends in regard with the prices, availability and seasonal products.

Inventory Items ·         Obtains price quotations for the items at reorder levels and process the purchase request after the approval from the Procurement Manager.

·         Notifies the Procurement Manager of the situation wherever the price is increased by more than 5% then the previous purchase or wherever the order quantity is more than the established maximum levels. Arranges the approval from the Director of Finance and Area General Manager in such cases prior to ordering the materials.

·         Make sure that all Inventory purchase request are allocated and duly approved by the Procurement Manager before acquiring the materials.

Direct Purchases

·         Make sure that three (3) quotations are obtained for each purchase request for all the direct items unless a single quotation is logically accepted.

·         Make sure that all the purchase orders are allocated duly approved before acquiring the materials.

·         Provide the Procurement Manager with periodic market survey / price comparisons on the products in assigned work areas.

·         Monitors the cash purchase as and when petty cash is handed over by the Procurement Manager. Makes sure that all Petty Cash voucher are submitted to the Procurement Manager to claim reimbursement

' ' ' '