Human Resources Coordinator - JW Marriott Marquis Hotel Dubai - United Arab Emirates
Full job details
Assist and support management and the leadership team with handling and resolving Human Resources issues. Assist employees with internal and external transfer requests and procedures. Monitor and assist managers/supervisors with hiring processes and issues. Coordinate and conduct applicant drug screens, reference checks, background checks, motor vehicle checks, and social security number verification. Maintain applicant flow, drug screen, orientation and transfer request logs. Create and maintain new hire and personnel files and enter them into Human Resources Information Systems. Assist with orientation of new employees. Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards. Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's). Support processing and maintenance of payroll records in accordance with policies and procedures, as necessary. Inform Human Resources management of issues related to employee relations within the division or property. Create and maintain filing systems. Generate Human Resources data reports as necessary Answer phone calls and record messages. Create and type office correspondence using computer. Serve as Human Resources subject matter expert and participate on project teams. Train new hires on Human Resources processes, programs, policies, information systems, etc.
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
Requirements
Recruitment - Programs and Strategies
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Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards.
Hiring - Applications
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Assist employees with internal and external transfer requests and procedures.
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Monitor and assist managers/supervisors with hiring processes and issues.
Hiring - Prescreen and Interviewing
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Coordinate and conduct applicant drug screens, reference checks, background checks, motor vehicle checks, and social security number verification in accordance with company procedures.
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Maintain applicant flow, drug screen, orientation and transfer request logs.
Hiring - Offers
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Communicate to all applicants receiving a job offer the necessary documentation required to bring on first day of employment in order to complete I-9 employment verification forms.
Hiring - New Employees
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Create and maintain new hire files and enter them into PeopleSoft.
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Create new employee personnel file.
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Assist with orientation of new employees.
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Train new hires on Human Resources processes, programs, policies, information systems, etc.
Compensation
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Support processing and maintenance of payroll records in accordance with policies and procedures, as necessary.
Administration
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Maintain confidentiality and security of employee and property records, files, and information.
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Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's, reference checks, Drug Free Workplace Policy (DFWP), applicant self-identification forms, department orientation check list).
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Create and maintain filing systems.
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Generate Human Resources data reports as required or as requested.
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Serve as Human Resources subject matter expert and participate on project teams.
Communications and Relations
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Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines.
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Inform Human Resources management of issues related to employee relations within the division or property.
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Assist and support management and the leadership team with handling and resolving Human Resources issues.
Policies and Procedures
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Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
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Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
Assists Management
Responsibilities
Recruitment - Programs and Strategies
§
Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards.
Hiring - Applications
§
Assist employees with internal and external transfer requests and procedures.
§
Monitor and assist managers/supervisors with hiring processes and issues.
Hiring - Prescreen and Interviewing
§
Coordinate and conduct applicant drug screens, reference checks, background checks, motor vehicle checks, and social security number verification in accordance with company procedures.
§
Maintain applicant flow, drug screen, orientation and transfer request logs.
Hiring - Offers
§
Communicate to all applicants receiving a job offer the necessary documentation required to bring on first day of employment in order to complete I-9 employment verification forms.
Location Information
The 1608 room JW Marriott Marquis Dubai will become the company’s flagship property within the Middle East & Africa Region, opening one tower with 804 rooms as 1st phase. With 16 outstanding food & beverage outlets and over 5,150 sq m of convention space, the ultimate success of the property will be heavily reliant on the creative input, strategic planning, direction and foresight of a talented, experienced individual, who has the ability to forge and gel a world class, fully operational sales & marketing team. This is a once in a lifetime opportunity to be part of an exceptional property, located in one of the youngest and most dynamic markets in the World